Facility Rental

Community Use Registration and Application

If you are interested in renting an LCPS facility and/or field, please follow the application process below. It will take you through the necessary steps in processing a request. Thank you for supporting maintaining a safe environment for our students, staff, and L’Anse Creuse community members.

Community Use LOGIN (Please review the instructions below.)

There are two steps to your first-use application:

1. Registration
2. Application

First-time users must complete registration by establishing a user ID and password. 

• In the upper right-hand corner of the window, click on "Login to Request Facility Use."
• If you have not already created an account, click on "Create One" to register. The program administrator will process your registration and email you when it is completed (usually within 24 hours). 
• After receiving confirmation that your registration is complete, you will enter your use application through the Community Use program application.  

You must review all provisions of the Rules Governing Use of School Facilities, which are also explained on the Community Use site.   

How to Request Access to Submit Online Facilities Requests (EXAMPLE)
How to Login and Submit a Facility Use Request Using CommunityUse

If you need Insurance, the GatherGuard website is linked below for short-term/event rentals. It will generate a special events policy, and when you input L’Anse Creuse as the vendor/rental location, the policy will automatically include the school as an additional insured. It is all processed online, and once the renter pays the premium, the policy and certificate that can be sent to the school will be generated. The cost is reasonable and can be adjusted based on the event and attendance numbers, but policies start at just $75.00. 
GatherGuard

SchoolPay

Effective March 23, 2023, all payments for using facilities should be made via SchoolPay, which accepts credit, debit, e-checks, or payment via a PayPal account. Julie Hauff in the business office will email you an invoice with a link for payment.

Provisions for Use

It is the policy of the L'Anse Creuse Public Schools to approve the use of district buildings and grounds by properly organized and responsible groups when the use of facilities does not interfere with the daily school student routine or any school-sponsored student activity.  The priority for the use of district facilities is listed below.  Please note that, at any time, L’Anse Creuse Public Schools retains the right to revoke or displace your previously approved use for use by groups of greater priority.  Generally, prioritization is as follows:

1. School Use
2. Community Education
3. School Booster Groups
4. Other Government Organizations (Parks & Recreation)
5. Community Groups

For-profit organizations will be accommodated as space permits.

Outdoor Fields & Facilities

Fields and Ball Diamonds are not Available for use until April 15.

Special message regarding request for use of athletic fields... Requests for Spring/Summer use of athletic fields should not be submitted prior to January 1st of the current school year. Requests submitted prior to this date will be declined, as district athletic calendars for spring and summer activities will not be finalized before this date. Requests for elementary fields may be approved sooner, than requests for middle school and high school athletic fields.  District athletic schedules for middle school and high school buildings will not be finalized before March 1st.  All requests for fields and ball diamonds are first come, first served.

Letter to District Patrons Using Athletic Fields and Grounds
Fee Schedule for Fields
Fee Schedule for Buildings
Fee Schedule for Equipment

Please note that no individual or group is permitted entry into any L'Anse Creuse Public Schools building without an approved use request, which has been approved and activated through Community-Use.  All inside events are monitored by a designated representative of the district, generally a building custodian, groundskeeper, security officer, or building aide.  This may be at an additional cost to the requester. 

Special Use Facilities

The John R. Armstrong Performing Arts Center, Pools, and Football Stadiums are considered "special use."  In some instances, a special contract may be required due to liability, costs, and scope of services.  Please review the Fee Schedule for the posted rates and contact to discuss, as follows:

Football Stadiums

L'Anse Creuse High School
Ryann Stocker, Athletic Coordinator
586-783-6400, x-1213

L'Anse Creuse High School - North
Britt Paige, Athletic Coordinator
586-493-5270, x-1213

Performing Arts

John R. Armstrong Performing Arts Center
Sean Carrico, Director
586-783-6520

Swimming Pools

District Swimming Pools
586-783-6300, x-1114

Fundraiser Events

Form A - Request to Hold a Fundraiser
Events associated with fundraising will not be approved without the completion of this form.  Use of facilities for fundraising purposes is restricted to events that support district programs, clubs, booster clubs, PTOs, or any other group that is defined as a district affiliate, which is the sole discretion of the Superintendent or designee.  All proceeds must be payable to and processed by L'Anse Creuse Public Schools.  Consideration may be given to groups that serve the best interests of the L'Anse Creuse Public Schools community at the sole discretion of the Superintendent or designee. 

Please note the following important information.

• Athletic fields are available for rental April 15 - Oct 14.  They are closed for community use from Oct 15 - April 14 in order to encourage restorative growth of the turf.  
• Varsity Fields will be made available for game and tournament use only.  Standard fields and campuses will be made available for practice.
• Rental fees do not include the cost of Grounds personnel for field grooming.  A 2-hour minimum prep fee may be required for weekend use.  (See annual letter to district patrons.)  
• $25 Service Project in Lieu of Rental is a special rate for nationally-recognized youth service organizations (such as Scouts), and must be paid at the time of application. The $10 application fee is included in this rate.
• $10 Application Fee applies to all other applications and will be added to your invoice.  Please do not pay in advance.
• The following district affiliates are exempt from rental fees:  PTOs, Booster Clubs, school or district student groups or clubs, district athletics, staff meetings or building activities, municipal elections, and any other group, as designated by the district administration, to be in service to the community.
• All groups are responsible for reimbursing the district for any costs associated with overtime of personnel staffed to provide support to an event. 
• Payments should be made using SchoolPay online payment system.  
• Letter to District Patrons Using Athletic Fields and Grounds